Productivity is the key to success in any endeavor. Whether you work from home or outside the home optimizing your productivity can significantly impact your results. I have a set of tools and resources I have used for years to help me get more done and become more efficient.
Analyze Current Productivity
Assess Your Current Productivity: Before diving into productivity enhancement, take a moment to evaluate your current workflow. Identify your strengths and weaknesses to understand where improvements are needed.
Track your time: Use time tracking apps to monitor how you spend your time each day. Analyze the data to identify time-wasting activities. We all waste some time, the goal is not to stop doing the mindless things, but to curb some of them and get more important tasks done so our goals can be realized.
Analyze your results: Look at past projects and tasks to evaluate your productivity levels. Pinpoint patterns and areas for improvement. See what takes you the most time, and try to find tools that will save time. Can you use templates more to help design products?
Set measurable goals: Establish clear productivity goals that you can track and measure over time. And understand that things happen one day–internet is out, electricity is off, unexpected illness or other things can impact goals. So set goals, but be flexible as well.
Top Productivity Tools for Various Needs: Explore productivity tools that cater to different requirements and preferences.
Designrr.io is a software that I use to create flipbooks of my planners and journals. It is also useful to create EBooks. You can upload a PDF, link to a blog post or google doc to create the content. Choose a template (there are a lot of choices) and then pretty it up if desired. I like to add my logo and website URL to each page.
Repurpose.io: This is a program that I use to repurpose my YouTube video to other platforms. I post to Facebook and Pinterest. If you edit the video a big, you can also use the same content for Instagram and TikTok.
Audiate: If you want audio to either post to your website or offer as a bonus with a course, then Audiate will strip the audio from any video. You can also use it to edit your video, but make sure you put the audio/video back together after editing. Or you will have audio and no video.
Time Management Tools
Time Management Resources and Techniques: Time management is crucial for maximizing productivity. Implement these techniques to make the most of your time. Use free resources and software tools as well as paid tools to be most effective. Now, I always choose free when I can, but think about this. What is the cost to hire someone part time to do some of these tasks? I am sure it is less than a monthly software fee.
Email filters : Create email filters and templates to organize your inbox and respond efficiently. You can set up an autoresponder to automatically reply to customers on the weekend or late at night. This ensures that customers feel heard and you will have an answer ASAP.
Social media scheduling: Schedule social media posts in advance to maintain a consistent online presence. There are a number of social media scheduling apps that you can use. You can even use Canva to post your social media posts and if you have Canva Pro, you can schedule them in the future.
Tailwind: I use Tailwind to post to Pinterest, and Instagram. I have used it for years, and the newer tools include marketing tips and a A.I. tool to help you write descriptions and Ads. You can schedule your Pinterest PIns or Instagram posts months or even a year in advance, so it saves your time. There are other schedulers like Buffer and Hootsuite but every time I think of switching, I find that for me, Tailwind is more economical.
Missinglettr: Missing letter reposts blog posts on several different platforms: Instagram, Facebook, Twitter, LinkedIn, etc. You can create a “campaign” to spread those blog posts and keep generating traffic to your website for the next 12 months.
Project Management Tools
Project timeline: Visualize project timelines and milestones for better project planning.
Trello : I make no secret of the fact that I use and love trello every day. I use it to keep track of bundles, products and their links, courses that I have signed up for, content calendars, and more. I love that it is visual and I can add a date to each item and view in a calendar.
Here are my 2023 products with links to the sales page, dropbox link, shopping cart, tag, sequence and automation. I also have descriptions. It has saved me countless hours because instead of logging into several different programs, I have all the links in one place.
You can also use project management software like Airtable and Asana. And if you use Excel or Google Sheets, that’s a great option as well. I still keep links to my blog posts in Excel for easy access. Whatever works for you, and makes life easier.
By implementing the right tools and resources, you can power up your productivity and achieve remarkable results. Embrace these techniques, experiment with different tools, and find what works best for your unique workflow. Empower yourself with the knowledge and resources to excel in your personal and professional endeavors.